Lift up Your Cares for one final weekend. Open Friday, Saturday and Sunday! 9am - 8pm

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Artisan, Merchant and Vendor Application Information

Vendor applications are now being accepted for the 2021 TRF Season!

Please contact TRF Vendor Coordinator Darla Smith with any questions at vendors@texrenfest.com.

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After the Submission

If accepted to TRF you will receive a packet containing our rules & regulations, our building standards, your acceptance letter, a map with your location clearly marked, and your contract. You will have approximately 30 days to pay your vendor fees. The contract we offer becomes null and void if your required fees are not paid within the allotted time.

First year vendors are deterred from purchasing shoppes, as it is an investment into our festival and we want to ensure you find our festival viable for your business, as well we want to make sure you enjoy working with us. All tent designs must be approved by the vendor coordinator. You will be required to provide your own tent and floor.

Contracts are only available for the full eight (8) weekend run of the festival. The weekends are in October and November, with weekend the eighth always falling on Thanksgiving weekend, which is Friday-Sunday.

We do not, as a general rule, have spaces available for rental.

2021 Pass Office

As the Texas Renaissance Festival prepares for the 2021 season, TRF has provided the following information for those vendors, performers, artisans, and staff who receive passes and those who utilize participant camping for the season.

Click the link below for more detailed information.

Current Vendors

Current Vendors access Popular Forms/Information here!

Texas Renaissance Festival 

COVID-19 VACCINATION POLICY FOR EMPLOYEES, VENDORS AND PERFORMERS

A message from George Coulam - Founder and President, Texas Renaissance Festival

Dear Participants, our first responsibility as a business is the safety of our employees, customers, and our community. As such, we are taking all necessary precautions as we look forward to welcoming guests to the 2021 Festival. In order to allow this to happen safely, all festival participants (TRF Employees, Contracted Vendors, Employees of Vendors and Performers) will be required to supply proof of vaccination against COVID-19 or are required to be tested weekly. Proof of vaccination will be required before a participant pass will be issued. This does not apply to ticketed visitors and season pass holders.

Getting vaccinated now will help protect you, the people you care for and those at risk of severe illness and complications from COVID-19. This is also an opportunity for you to serve as a role model in our community. By getting vaccinated, you can positively influence vaccination decisions of coworkers, residents, friends, and family.

To offer convenient access to the vaccine, we have partnered with Walgreens to provide on-site COVID-19 vaccination for participants free of charge. This includes paid and unpaid staff, contractual staff, and temporary workers. This service will be available August 21 and September 11 from 9:00 am until 2:00 pm at the first aid station behind the Dragonslayer. Vendors - To facilitate the number of shots needed per day, please email an approximate number of vaccinations you will be needing and which day you will be attending the clinic. If you are not able to visit our on-site vaccination clinics, you may choose to get vaccinated by another COVID-19 vaccination provider.

We understand you may have questions about the vaccine. COVID-19 vaccines are being held to the same safety standards as all other vaccines. You may have some side effects, which are normal signs that your body is building protection. The most common side effects are pain at the injection site, fever, and chills. These side effects tend to be mild to moderate and go away on their own within 1-2 days. Please reach out to a medical professional if you experience side effects.

In addition, we are encouraging participants who have a smartphone to enroll in v-safe, a tool that can be used to tell CDC if someone has any side effects after getting a COVID-19 vaccine. If you report serious side effects, someone from CDC will call to follow up.

Thank you again for all you are doing to keep our patrons and participants safe and healthy. We want you to feel confident in your decision to get vaccinated. We strongly believe that this is the best path forward as a company, prioritizing the safety of all employees and their families. If you have any questions, concerns or are unable to receive a vaccination, please reach out to humanresources@texrenfest.com. We thank you for your cooperation!

Covid Policy Exemption Plan

Questions you may have…

Why is TRF making this a requirement?

TRF believes that protecting our participants and the communities they serve against the virus is particularly important. The COVID-19 vaccines are effective at greatly reducing the spread of the virus and its variants and preventing serious illness and hospitalization. An increasing number of our clinical partners, including hospital systems and health care facilities, require participants to have the COVID-19 vaccination. This trend is reflective of health care providers across the nation and is expected to increase given the recent call for mandatory COVID-19 vaccinations by the American Medical Association.

Which COVID-19 vaccines fulfill the requirement?

Moderna, Pfizer and Johnson & Johnson vaccines are all acceptable.


What documentation will I need to submit?

You will need to submit your CDC approved vaccination card that includes your name, date of vaccination, type of vaccine and proof of one dose of either the Pfizer, Moderna or the Johnson & Johnson vaccine from your healthcare provider or pharmacy received on or before September 28, 2021. You will need to supply a copy of this document to the pass office staff before a TRF participant pass will be issued. Furthermore, if the Pfizer or Moderna vaccines are administered, it is assumed that a second dose of the vaccine will be administered within one month of the first dose. TRF management will follow up to see that the second dose has been received within the allotted time frame, based on the initial vaccination date on your vaccine documentation.


What is the deadline for submitting my proof of immunization?

All participants will be required to submit proof of vaccination prior to receiving their participant pass. This information will be kept confidential and kept in a secure location.


Are there exemptions for immunization against COVID-19?

Yes, religious and medical exemptions will be considered through a review process.

How do I apply for a medical or religious waiver or vaccination delay due to a recent COVID-19 infection?

TRF participants who need to request a medical or religious waiver or vaccination delay due to a recent COVID-19 infection must complete the COVID-19 Vaccination Waiver Request Form before September 17, 2021. The medical waiver requires a medical provider's signature. Religious waivers must certify that immunization is in conflict with the religious convictions of the signer. Documentation must be received by the September 17, 2021, deadline. Exemption decisions will be communicated via email by September 20, 2021, to all participants.

What happens if I receive approval for a medical or religious waiver for the COVID-19 vaccine?

TRF cannot guarantee that you will be cleared to work the 2021 festival even if a waiver is granted. If alternative low risk placement is not available for participants with a medical or religious exception, participants will not be able to continue in their positions until such times as sites become available, or the exemption is no longer required. Participants should be prepared for this outcome as the number of positions without a vaccination requirement are extremely limited.


If my appeal for COVID-19 waiver is denied, can I appeal the decision to someone else at TRF?

No, TRF management will review the Exemption protocols, which include consistent and clear processes. TRF management's decision will be final.


Can TRF mandate vaccines that are currently only subject to Emergency Use Authorizations?

Yes, TRF's vaccination policy has been thoroughly reviewed and is compliant with guidelines provided by the EEOC.

Don’t participants have a right to refuse the vaccine?

TRF, cannot force you to take the vaccine. TRF can however, relocate employees, offer unpaid leave, and terminate employment.


How can I get the COVID-19 vaccination?

If you did not receive the vaccine at one of TRF's vaccination hubs, you should visit your local healthcare provider or retail pharmacy to receive the vaccine. Use www.vaccinefinder.org to find vaccine locations near you.

Do I still need to show proof of vaccination if I have already had COVID-19?

Yes, all participants will need to show proof of vaccination before participating in the 2021 festival.


I am concerned about the speed at which the COVID-19 vaccine was developed. What can you tell me about its safety and effectiveness?

We know that the COVID-19 vaccine was developed fairly quickly and that may raise concerns for members of our community. However, the process used to approve the COVID-19 vaccine is the same process that was used to create safe and effective vaccines for the flu, polio, measles, whooping cough and more. The COVID-19 vaccines have all been subject to rigorous clinical trials, and all routine processes and procedures remained in place to ensure the safety of any vaccine authorized or approved for use. You can learn more about the safety of the vaccine on the CDC's website.